When an emergency happens, MedStar Health Emergency Departments (EDs) are equipped with cutting-edge technology and an experienced staff to care for patients and their families. In fact, MedStar receives more than 500,000 ED visits each year across the system.
Two questions were at the heart of the MedStar Health Emergency Department Internal Innovation Challenge:
How might we catalyze innovation energy within and among a diverse group of MedStar Health ED associates?
What ideas might those associates have to (innovatively) improve the ED experience across our system—regardless of their job in the department?
MedStar Emergency Physicians co-sponsored the Challenge with the MedStar Institute for Innovation (MI2), MedStar Risk Management, and MedStar Nursing, awarding two winning teams with two great prizes: further exploration of the top ideas and tickets to a sporting event.
In March 2019, the Challenge invited MedStar associates whose main job responsibilities focus on the ED—including nurses, physicians, advanced practice clinicians, techs, security, social workers, and any others—to submit ideas individually or in teams of up to five people that could change their ED shift.
More than 50 ideas were submitted online summarizing the problem, solution, value proposition, metrics, and barriers. The Challenge Steering Committee then identified 25 semifinalists for inclusion in a process that crowdsourced finalist selection: ED colleagues could each cast up to 10 votes for ideas with the greatest potential via an online survey. Nearly 1,500 votes identified the eight finalists.
In April 2019, seven finalists each presented a 4-minute pitch, either in-person or via recorded video, followed by a 4-minute Q&A, to a panel of judges and other attendees at the MedStar Innovation and Design (MIND) Lab located off the main lobby of MedStar’s corporate headquarters in Columbia, MD. The judges selected two winners after a closed-door discussion.
The MI2 team and its partners are further exploring the following winning ideas, among other submissions.
It’s 2019, and we read a medical record number (MRN) on the phone to admit a patient? A hospitalist communication system for admissions
Carolyn Phillips and Michael Yacovelli; MedStar Washington Hospital Center and MedStar Georgetown University Hospital; Emergency medicine resident and attending physician team
When ED providers seek to admit their patients into the hospital, they communicate with the hospitalist team: a group of internal medicine providers who care for patients solely while they’re in the hospital. Despite electronic health record (EHR) and text messaging technology, however, the current process requires ED providers to page hospitalists without any information about why they’re paging, and to read basic patient information that’s already available in the EHR over the phone when they do receive a call back, such as the patient name, MRN, medical history, presenting chief complaint, pertinent labs, and imaging data. This winning team envisions leveraging technology that facilitates communication between hospitalists and the ED providers—so hospitalists can better review cases before responding to ED providers. This allows for a more informed, purposeful conversation. By doing this, the team sees a potential to improve the handoff process with respect to patient safety and outcomes. The team is exploring the short- and long-term technology and workflow solutions, including use of pre-existing EHR orders for hospitalist consults, automatic messages to hospitalists to flag these consults, and an integrated mobile secure messaging app.
Less PercoceT and more PT: The MedStar Health Urgent Physical Therapy Program
Munish Goyal, John Brickley, Lindsay Batson, and Liz Delasobera; MedStar National Rehabilitation Hospital, MedStar Washington Hospital Center, MedStar Georgetown University Hospital, and MedStar PromptCare; Physician and physical therapist team
Patients commonly turn to EDs and urgent cares for management of their soft tissue injuries (e.g., ankle sprains). In turn, they are often prescribed pain medications and advised to follow up with their primary care doctor, orthopedist, or podiatrist for an appointment that may happen one to two weeks later. Alternatively, this winning team proposes that emergency providers prescribe early physical therapy, which optimally includes an appointment within a day, to strive for benefits such as reduced inflammation, targeted strengthening, neuromuscular re-education, reduced pain, less medication (including opiate) use, and faster and safer return to function. However, it’s difficult for many emergency providers to make a warm handoff to a physical therapist due to access issues and uncertainty with insurance requirements and if prior authorization is needed. The team proposes building a seamless, comprehensive system to ensure quick patient access to physical therapy. The solution includes providers placing an order for physical therapy in the EHR and the ability to send one email to MedStar central scheduling to manage the one-day referral and insurance needs. The team also envisions working with MI2’s MedStar Telehealth Innovation Center to ensure a telehealth physiatry visit, with the physical therapist mediating that telehealth appointment between the patient and physiatrist.